Difference between revisions of "Getting started"

Revision as of 12:57, 14 October 2008

When you've got everything working properly a very important step needs to be taken. The setup of the Group-Office environment. This page will give you an example of what we think is the perfect Group-Office setup for companies that want to take full advantage of all Group-Office features for office use. The administrator account

It's important that you use this account only for administrative purposes. We strongly advise you not to use this account as a regular user for safety and usability reasons. Basically use the administrator account only for:

1. Adding and editing user accounts
2. Adding and editing user groups
3. Installing/removing modules
4. Creating items that are commonly used for more users such as a global addressbook, shared calendars or a corporate HTML template for outgoing e-mail messages.

   It's very important that you do this as an administrator so you will avoid the following scenario

   User 1 creates an addressbook and projects. This user shares these items with everybody. Everybody uses those items. Now User 1 no longer works at your company. Time to remove the user account. Oops! The #;projects and his addressbook are gone too!

Create user groups

First create user groups for your company. Permissions are much easier to handle with groups then with individual users. When you grant the secretary access to all calendars as a user it will be a painful job to reset all permissions to another user when a new secretary joins the company. If you had done it with a group you could simply add the new employee to the secretary user group. So choose your groups wise with user permissions in mind. Create at least:

1. A secretary group called "Secretary"
2. group with that holds all employees called "Employees"

Create users

Now that we've got the groups set up it's time to add the users. Remember that the default access permissions can be set by the system administrator in the main configuration file (config.php). Give users only "Usage" access to modules. The difference between Usage and Manage permissions on module are described in the table below:

Make sure you setup the right regional settings for the users. The timezone and Daylight Savings Time are particularly important because events will shift if you change this setting later on.