Difference between revisions of "Addressbook"

Revision as of 08:35, 15 January 2009

Importing contacts

The addresbook can import contacts from another application. To import contacts you will have to export contacts to a comma seperated values file (*.csv) or a vCard (*.vcf) file from the other application first. Consult the documentation of that application on how to do this.

If you made a CVS file then you goto:

Addressbook -> Manage -> Double click the addressbook -> Import

Select the CSV file and click at 'Ok'. The address book file you have selected will be scanned for columns containing data. You can then select which columns from the old program should go to which columns in the Group-Office addressbook.

After clicking on 'OK' your address book will be filled with all the data from the addressbook file. If you open the new addressbook you will see that it has been filled with all the exported contacts information.

Note: Group-Office uses separate companies and contacts. If you are importing Companies and contacts separately it's wise to import the companies first. Group-Office will attempt to find an existing company to link to the contact. If it can't find a matching company it will create a new empty one. So if you import contacts first and after that the companies, you will end up with duplicates.

Exporting contacts

It is also possible to export the group office address book to a Comma Seperated Values (*.csv) or vCard (*.vcf) file, you can either export Contacts or Companies. This process creates a file which can be used as a backup, to send it to a colleague for example or import it into another program.