Files

The file manager isn't just located in a module tab just like all the other modules, it's also available in many other modules so you can store files at contacts, companies, projects, events etc.

Sharing folders

With the file manager you can easily share folders with other users. If you look at the tree structure you'll see:

1. Personal files
2. Shared
3. Projects
4. Contacts
5. Companies

The Personal files is your home directory with all the files and folders owned by you. The "Shared" folder lists all the users that share folders with you. Please be aware that the shared folder is read only. You can't delete or create files directly under the shared folder. It just lists shared folder.

To share a folder, right click on a folder in your personal files area and click at "Properties". Then check the "Activate sharing" option and go to the "Read/Write permission" tabs to add users and groups.

Uploading files

There are two ways to upload files. The "Small upload" option allows you to select one file at a time and is suitable for files up to 10MB (This differs per server configuration. The Default maximum on servers is actually 2MB but it can easily be raised to 10MB by your system administrator).

The "Big upload" option requires Java. It launches a new screen where you can upload complete folders and select multiple files.

Note: If you use Linux and the browser hangs please have a look at this page: https://bugs.launchpad.net/ubuntu/+source/sun-java6/+bug/288397

Editing files locally with the Group-Office Transfer Agent

If the Group-Office transfer agent is enabled you can easily edit documents locally. If you click on a text document for example, it will download the file and launch your text editor. When the file is edited it will automatically be sent back to Group-Office.

This feature is works on all operating systems including:

1. Windows
2. Max
3. Linux

Configuring GOTA on Ubuntu

Make sure you use the Sun JRE and NOT OpenJDK. Open Synaptic package manager and make sure sun-java6-jre is installed. This will also install the plugin for Firefox. When opening the file in Firefox make sure Firefox opens the jnlp.php file with Java webstart. It is located in /usr/lib/jvm/java-6-sun/bin/javaws.

You can also change this preference in firefox at Edit -> Preferences -> Applications. Search for JNLP or application/x-java-jnlp-file. Select "Open with Sun java webstart" or browse to the javaws executable manually.