Features

This page lists all available end user features for Group-Office version 4.2. You may also be interested in the full changelog.

Core

• Global search to find any item in Group-Office quickly
• Advanced user and group management
• Module manager to disable and enable features per user or user group
• LDAP Authentication, user and group synchronization
• IMAP authentication
• Strong password validation
• Activity log to record all delete and updates on items

Addressbook

• Full synchronization through ActiveSync, SyncML and CardDAV
• Address lists for newsletters and recipient selection
• Send large batch mails
• History of all projects, tickets, notes, e-mail through links
• E-mail conversations can be linked easily
• Document templates for MS Word and Open Document format
• Comments
• Store files at contacts or companies
• Separated company profile from contacts
• Export and import in vcard and CSV format
• Extendable with custom fields

Billing

• Create quotes,orders and invoices
• PDF and Open Document templates for quotes, orders and invoices
• Product catalog
• Various export and reporting options and custom exports
• MT940 bank import (at the moment only for Dutch banks but implementing other parsers is possible)
• Extendable with custom fields
• Status history
• Automatic tasks and reminders
• Keep track of purchase invoices
• Recurring invoices

Bookmarks

• Share bookmarks
• Configure them as module so it integrates with Group-Office

Calendar

• Full synchronization through ActiveSync, SyncML and CalDAV
• Store files, projects, contacts etc. through links at appointments
• Create group views
• Schedule meetings
• Resource booking
• Supports scheduling with remote systems such as outlook, gmail etc.
• Calendar sharing
• Export and import in icalendar format
• Extendable with custom fields
• Schedule mails to users with their appointments in a PDF attachment
• Free busy information

E-mail

• Full synchronization through ActiveSync and IMAP
• User friendly webmail Ajax GUI.
• Setup multiple e-mail accounts through IMAP
• Share accounts and IMAP folders
• Advanced mail filtering and auto reply with Sieve
• SMIME Signing and encryption
• Advanced e-mail templates
• Quick linking of mails to contacts, companies and projects
• Contact image
• Save mail as file, link, ticket, note, task and appointment

Files

• Connect with WebDAV
• Folder sharing
• Local editing with the Group-Office Transfer Agent
• Thumbnail view
• Dropbox integration
• ownCloud integration
• Google Drive integration
• Image viewer
• ZIP Compression and decompression
• File templates for new documents
• Extendable with custom fields
• File locking

File search

• Indexing of Microsoft Word, OpenDocument, PDF, E-mail and text files
• OCR for images and PDF
• Advanced search options
• Create document bundles
• Export search results to PDF or zip file
• Quick edit file custom fields of search results

Mailserver

• Full postfix and dovecot integration
• Managesieve filtering
• Domain and mailbox management
• Automatically create mailboxes for new Group-Office users
• Group-Office password synchronization

Notes

• Easily add notes to contacts, companies, projects etc.
• Password encryption
• Extendable with custom fields

Projects

• Advanced time tracking
• Archive all related items with projects
• Project templates for different types of project items
• Extendable with custom fields
• Expenses
• Create invoices from projects
• Reporting tools
• Document templates for MS Word and OpenDocument format

Scanbox

• Scans folder for incoming documents through WebDAV, FTP or other means
• Save scanned documents
• E-mail scanned documents
• Link scanned documents

Site CMS

• Integrate web pages with Group-Office
• Manage site content

Start page

• Announcements
• RSS Feed reader
• Latest edited documents
• Appointments
• Email
• Tasks
• Projects
• Quick note

Tasks

• Full synchronization through ActiveSync, SyncML and CalDAV
• Easily add tasks to contacts, companies, projects etc.
• Share tasklists
• Extendable with custom fields

Tickets

• Create tickets through customizable web form
• Auto import tickets from IMAP mailbox
• Easy delegation of tickets
• Advanced ticket type permissions
• Extendable with custom fields
• E-mail templates for keeping customers up to date with the ticket status
• Keep track of support fees

Workflow

• Create workflow processes for documents
• Each steps needs to be approved by one or more users
• Attach workflow history to PDF documents